1. What is a Travel Quotation?
A professional document that includes:
- Package details
- Itinerary summary
- Total cost
- Inclusions / Exclusions
- Hotel options
- Transport details
- Terms & Conditions
Quotation = Price + Clarity + Confidence
2. Golden Rules for Preparing a Good Quotation
✔ Keep it simple, clean & short
✔ Never write long paragraphs
✔ Put price clearly
✔ Mention what is included
✔ Mention what is NOT included
✔ Use polite, professional tone
✔ Add 2–3 hotel options for flexibility
✔ Always double-check dates & number of travelers
3. Components of a Standard Quotation
- Header / Title
- Client Name & Travel Dates
- Destination & Duration
- Vehicle Type
- Itinerary Summary (Short version)
- Hotels & Rooms details
- Package Inclusions
- Package Exclusions
- Total Cost
- Payment Terms
- Company Info
4. Pricing Components You Must Consider
Hotel Cost
- Per night rate × number of nights
- Extra bed charges
- Meal upgrades (CP/MAP/AP)
Car/Vehicle Cost
- Per km rate OR per day rate
- Driver bata / allowance
- Toll & parking
- State permit (if needed)
Sightseeing / Entry charges
If included, mention clearly.
If not included, mention “On direct payment”.
Miscellaneous
- Airport pickup/drop
- GST (if applicable)
- Peak season surcharges
- Festival rates
5. How to Structure a Professional Travel Quote (WhatsApp Version)
Example:
✨ Kerala 4D/3N Package Quote
For: 2 Adults
Travel Dates: 10–13 March
🚗 Vehicle: Sedan
🏨 Hotels:
- Munnar – Las Palmas
- Alleppey – Houseboat Deluxe
💰 Total Package Price: ₹24,500
📍 Inclusions:
- 3 Nights stay
- Breakfast (CP)
- Private Cab
- Sightseeing
- Driver bata, toll, parking
❌ Exclusions:
- Lunch & Dinner
- Entry fees
- Anything not mentioned
Shall I block the rooms for you, sir?
This is EXACT WHATSAPP STYLE customers like.
6. Email Quotation Format for Corporate Clients
Subject: Quotation for 5D/4N Himachal Package – IndiaTourPackages.com
Dear Sir/Madam,
Greetings from IndiaTourPackages.com!
Please find below the quotation for your Himachal trip.
Package: Shimla–Manali
Duration: 5 Days / 4 Nights
Travelers: 4 Adults
Total Cost: ₹38,900 (All Inclusive)
Hotel Options:
| Destination | Hotel | Room Type |
|---|---|---|
| Shimla | Snow Valley Resorts | Deluxe |
| Manali | Apple Country | Deluxe |
Inclusions:
✔ Stay for 4 nights
✔ Daily breakfast
✔ Private transport
✔ Driver allowance, parking, toll
Exclusions:
❌ Entry fees
❌ Personal expenses
❌ Anything not mentioned
Let us know if you want to proceed.
Warm Regards
IndiaTourPackages.com
🌟 DAY 12 – ADVANCED QUOTATION PREPARATION
1. How to Add Price Breakup Clearly
Total Package: ₹32,000
- Hotel: ₹18,000
- cab: ₹12,000
- Service: ₹2,000
This builds trust.
2. Markup & Profit Strategy (Training for Freshers)
Standard Markups:
- Budget Packages: 8–10%
- Standard Packages: 12–15%
- Premium Packages: 18–25%
- International: 15–30%
Never give cost price to customer.
3. How to Prepare Multiple Options (Good for sales)
Option A – Budget
Hotels: 2–3 Star
Vehicle: Sedan
Meals: CP
Price: ₹18,500
Option B – Standard
Hotels: 3 Star
Vehicle: Sedan/SUV
Meals: CP
Price: ₹22,500
Option C – Premium
Hotels: 4 Star
Meals: Breakfast + Dinner
Price: ₹31,500
Customers love choices.
4. How to Present Discounts Professionally
Instead of saying:
“Sir I will give discount.”
Say:
“Sir, I have adjusted the price for you. The revised quote is ₹27,900.”
5. Professional Closing Lines for Quotations
Freshers can use:
- “Shall I proceed with tentative booking?”
- “Sir, these rates are based on today’s availability.”
- “Let me know if you want a lower/higher hotel category.”
6. Final Quotation Template (Full Version)
📄 PACKAGE QUOTATION
Customer Name: Mr. Rahul
Destination: Munnar – Thekkady – Alleppey
Duration: 5D/4N
Travel Dates: 12–16 April
Travelers: 2 Adults + 1 Kid
🏨 Hotels
| Place | Hotel | Nights |
|---|---|---|
| Munnar | Misty Mountain | 2 |
| Thekkady | Crown Valley | 1 |
| Alleppey | Deluxe Houseboat | 1 |
🚗 Vehicle
Private Sedan – All days
📝 Inclusions
- Hotel + Breakfast
- Private cab
- Driver allowance
- All sightseeing
- Parking & tolls
❌ Exclusions
- Lunch / Dinner
- Entry fees
- Sports / boating
- Anything not mentioned
💰 PACKAGE COST
Total Price: ₹29,500/-
(For the entire family)
📌 Notes
- Prices subject to availability
- Houseboat check-in 12 noon
- AC in houseboat runs only at night
🤝 Closing
Please confirm so we can block the rooms.